Expense Management That Actually Works
We help businesses in Vietnam move away from spreadsheets and guesswork. Our automation approach gives you real-time spending visibility without the usual headaches.
Custom Expense Tracking Systems
Most off-the-shelf expense tools don't quite fit how Vietnamese businesses actually operate. We've been building custom tracking systems since 2023, and honestly, every client needs something a bit different.
Your team probably has quirks in how they handle receipts, approvals, or vendor payments. We work around those quirks instead of forcing you into rigid templates.
- Multi-currency handling for international suppliers and local vendors
- Receipt capture through mobile apps or email forwarding
- Approval workflows that match your actual organizational structure
- Integration with your existing accounting software
- Real-time expense categorization and policy compliance checks
What We Focus On
Automated Data Entry
Stop manually typing receipt details. Our systems extract data from photos and invoices, catching most fields accurately enough that you'll only need to verify, not retype.
Policy Enforcement
Set spending limits, approval requirements, and category rules. The system flags violations before reimbursements go out, which saves awkward conversations later.
Mobile Access
Your team can submit expenses from anywhere. Snap a photo of the receipt right after the meal or purchase, and it's done. No more lost receipts in wallets.
Vendor Management
Track recurring suppliers and common expense categories. The system learns your patterns and suggests correct classifications as you go.
Spending Analytics
Monthly reports that show where money's actually going. You'll spot patterns you didn't realize existed, which helps with budget planning.
Audit Trail
Complete history of every expense submission, approval, and modification. Makes tax season and internal audits substantially less stressful.
How We Set Things Up
Implementation takes about six to eight weeks on average. That includes discovering how your business really works, not just what the org chart says.
We prefer starting small and expanding gradually. Better to get one department running smoothly before rolling out company-wide.
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1
Discovery Phase
We spend time with your finance team and frequent expense submitters. The goal is understanding current pain points and unusual requirements.
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2
System Configuration
Set up approval chains, spending categories, and policy rules. We configure integrations with your accounting software and payment systems.
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3
Pilot Testing
Run a test period with a small group. Catch issues while stakes are low, adjust workflows based on actual usage patterns.
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4
Training & Rollout
Train department heads and finance staff first, then cascade to all employees. Provide documentation and ongoing support during the transition.
What Clients Tell Us
"Before WiseUpIA, our expense approval process took two weeks minimum. People submitted paper receipts, finance manually entered everything, then chased down missing information. Now it's usually done within three days, and we can actually see spending patterns across departments."
"The mobile app made the biggest difference for our sales team. They travel constantly, and keeping track of receipts was a nightmare. Now they photograph receipts immediately, and everything syncs automatically. Our reimbursement accuracy improved significantly."
Ready to Improve Your Expense Process?
We'll walk through your current workflow and show you what's possible. No pressure, just a practical conversation about expense management.
Schedule a Consultation